Adult Social Action & volunteering guidelines
Space [DYS Space Ltd] works with young people and their communities to unlock potential. This guidance sets out the partnership between young people, adult volunteers and other staff. The volunteer’s gift of time is highly valued, as it enables growth in capacity for the purpose of providing essential services to young people. Space will assist volunteers in maintaining appropriate records of their development and volunteering experiences.
In line with this statement, Space seeks to involve volunteers to:
- Ensure our services meet the needs of young people
- Provide new skills and perspectives
- Increase our contact with the local communities we serve
Scope and Diversity of Social Action Adult Volunteers
- Space is committed to developing and maintaining an organisation in which differing ideas, abilities, backgrounds and needs are fostered and valued, and where those with diverse backgrounds and experiences are able to participate and contribute as volunteers Our definition of a volunteer is:
“an individual who gives their time, experience, knowledge and skills, free of charge, with the primary aim of helping Space to achieve its vision”
By doing this there are clearly other benefits, such as those to the wider community. Volunteers are to be distinguished from students, other work placements and secondees, where the primary aim is usually for the student or secondee to obtain certain work experience or to carry out work or research in certain areas
- Individuals who wish to participate in volunteering will have a broad range of skills they wish to gift i.e direct work with young people, marketing & design, building & maintenance – each role will be risk assessed and appropriate induction, health and safety and safeguard checks will be put in place
- An adult volunteer is any person 18 years and over. We recognise that for young people who have been or are members of Space, that transitions from young to adult volunteer will differ. Therefore, individual transitions for the 17 to 19 age range will be needs led. Also, young adults with individual learning support needs will a have tailor- made volunteering offer and risk assessment where appropriate
In the process of recruiting and retaining volunteers, we adhere to the following principles
- Space will ensure that volunteers are properly integrated into the organisational structure and that mechanisms are in place for them to contribute to all areas of Space’s work
- Volunteers will not be engaged in work which facilitates the loss of an existing employee’s post or used to do the work of paid staff during an industrial dispute
- Space Volunteers will receive appropriate training, support and guidance during their time with the organisation
- Volunteers will be reimbursed for reasonable and properly agreed out of pocket expenses
- Volunteers will be covered by Space’s insurances when operating on Space work sites and whilst engaged in agreed off-site activities
- Volunteers will be required to operate to Space’s Health and Safety Standards and in line with Space Safeguarding policy and procedures.
- Volunteers who have direct contact with young people on a regular basis will complete the Space Induction and relevant online training
- Volunteers will undergo the same pre-service identity, safeguarding and DBS checks as paid staff.
- Volunteers will be reliable in their commitment and will act in accordance with the values of Space
What you as a volunteer expect?
- To make a difference to the lives of those young people you engage with within your youth work setting
- To see your gift of time, skills and experience being well utilised
- To be provided with all the information and guidance required to carry out your volunteering effectively
- To receive the support, training and developmental opportunities needed to aid your ongoing development.
- Regular supervision and support
- To have your views taken into account
- To be part of an organisation that strives to be non-discriminatory and diverse
- To operate in a safe environment
Recruitment – All prospective volunteers are interviewed to find out what they would like to do, their skills, suitability and how best their potential might be realised. Volunteers who have regular contact with young people will be DBS checked and will require two references prior to starting
Volunteer agreements and voluntary work outlines – Each volunteer will have a volunteer agreement establishing what Space undertakes to provide them. In addition, they will agree to a written outline of the specific work they will be undertaking. Neither of these documents is a contract; Space has no intention of creating a contract with any volunteers. Each volunteer will also receive a Volunteers Handbook
Expenses – Volunteers will be entitled the reimbursement of agreed out of pocket expenses by submitting receipts to their line manager. The volunteer must seek permission from the line manager before the expenditure is incurred to ensure there are no difficulties with claiming the money subsequently. Travel and childcare expenses may be met where there has been a specific request for the volunteer to attend a session or location which is not their normal one. The base from which mileage is calculated should be stated and the volunteer rate will be paid. The repayment of expenses will always require the production of a valid receipt for the expense claimed. It is essential that the volunteer does not receive payment which could be considered to be taxable income.
Termination of volunteering activities – A volunteer may decide at any time to end their relationship with Space. Such a decision should be communicated as soon as possible to the volunteer’s line manager. To avoid disruption to the service offered to young people a period of reasonable notice would be greatly appreciated. Where appropriate the Area Youth Work or member of the ELT may terminate the role and placement of a volunteer. This notice may take effect immediately if for reasons of gross misconduct or unacceptable behaviour or may be by negotiation for other reasons.